We build custom Xero and MYOB integrations for business owners and finance managers who need more than an off-the-shelf connector. You tell us where the data needs to end up, and we design it, build it, host it, and keep it running.
Whether it's syncing between Xero files, importing from an external system, or just getting data from A to B, most businesses we talk to are still doing it manually.
Here is what they tell us on the first call. If one of these sounds like your business, we have built for it before.
Your system of record handles the day-to-day: POS, payroll, invoicing, CRM. But getting that data into Xero properly means someone does it manually, because the built-in integration is too basic or doesn't exist.
Every month, someone exports from one system and manually enters it into another. It's the kind of work people stop noticing, until it stops happening.
Your external system represents transactions one way. Xero needs them another. Someone has to reshape, remap, and reformat the data every time, often with attachments, tax codes, or tracking categories that don't carry across.
A wrong figure in one file throws off the next. By the time anyone catches it, it's already in a report someone has acted on. Manual data entry means manual errors, and they compound.
Each new entity or data source adds to the manual reconciliation burden. Your team is drowning in spreadsheets. Growth makes the problem worse, not better.
The spreadsheet only the bookkeeper knows how to update. The macro nobody documented. The process that breaks when they go on leave, or when they retire.
Your system of record offers a Xero connector, but it's locked behind a higher tier, or it forces multi-entity licensing you don't need. You shouldn't have to upgrade your whole stack just to move data.
The number you want sits across two systems, or across four entities, so nobody can answer the question without exporting to a spreadsheet first. The standard reports are close, but never the shape you asked for.
The limit is what your other systems can give us, and that's the first thing we work out on a call. If we can't make an integration reliable, we'll tell you rather than build it.
We do the work for you rather than hand you a toolkit. We scope your integration, build it on a platform we've refined over years, and run it for you. The flexibility sits in what we build, and not in screens of settings you have to learn.
Sync subsets of data between Xero organisations: invoices, contacts, journals, payments. Define which records move, apply rules, and let the integration run on schedule or in real time.
Common with multi-entity businesses running regional or departmental Xero files, where each division has its own org but data needs to flow between them.
Plenty of systems have no API but can still produce a data export. That is enough. Your system drops a file, we map your format to Xero's structure, validate it, and sync it automatically.
Your team uploads files via SFTP or a secure portal. New files are picked up and processed automatically. This is a managed, recurring workflow, not a one-off import.
Pull the same report from every Xero organisation you run, line them up on a common chart of accounts, and publish the result as a single feed.
That feed goes wherever your analytics live: Power BI, Looker Studio, a warehouse, or a dashboard we build for you. Group reporting stops being a monthly spreadsheet exercise.
The foundations every integration needs, already built, so your investment goes straight to solving the actual problem.
Every integration ships with a dashboard for the integration itself: what ran, what it moved, what failed. That one is standard, and it is the screen at the top of this page.
Custom dashboards are the step past that. You define the workflow you want to see, and we build the view for it: revenue by client, quotes in progress, group numbers across entities. Each one pulls live from the systems you already have connected, so nobody exports a spreadsheet to answer the question.
| Client | Amount | % |
|---|---|---|
| DIISR – Small Business Services | 13,818.18 | 45.3% |
| Ridgeway University | 5,625.00 | 18.44% |
| Bayside Club | 3,121.82 | 10.23% |
| Pinnacle Management | 2,800.00 | 9.18% |
| Boom FM | 1,500.00 | 4.92% |
| Basket Case | 831.41 | 2.73% |
| Other | 2,810.00 | 9.2% |
| Total | 30,506.41 | 100% |
Dashboards are built to your spec, the same way integrations are. Tell us the question you keep asking your accounting system, and we build the view that answers it.
The integrations we build save our customers huge amounts of time, and let them spend it on moving the business forward instead of on compliance.
Easy Data Sync allowed us to reduce significant time and error in manual reconciliations across multiple Xero files, and in turn, we can also provide a better customer experience for billing.
Work that took days every month now runs on its own every weekday.
Revenue across 20+ Xero organisations had to be redistributed by the customer's home location, then accrued and deferred by month.
An hour of data entry a day is now a one-minute sync.
Someone spent about an hour a day moving transactions into their New Zealand entity, and it was prone to delays. Nobody touches it now.
Several hours a week became a one-minute import.
Getting data out of their debt collection software and into Xero used to take several hours a week. They now run the import whenever they need it.
In a nutshell: schedule a meeting with us. We tell you what we can do. If it needs customising, we quote a fixed price up front. Then we help you roll it out carefully and keep it running.
Let us know what you're trying to achieve.
A written document covering the data that moves and in which direction, what we can assemble from components we already have versus what needs custom work, and how long it will take. Pricing is split into the one-off build price, if there is one, and the monthly fee.
A brief, structured engagement to define scope, usually by reviewing your data directly. It ends with a refined proposal, priced on your real data rather than a guess.
Where our existing components don't cover what you need, we customise them or build new ones.
We introduce the integration gradually. That might be a dry run against live data, a full run against a test data set, or something in between, depending on what your systems allow. For the first week we go through the runs with you until you're confident it's right.
One monthly fee covers hosting, monitoring, error handling, support, and configuration. You get on with your work and we keep the integration running.
You pay a fixed monthly fee, plus a one-off fixed price for any discovery or build work you need. The monthly fee is set by the scope of your integration rather than your record volume or API calls, and the entry price covers up to two Xero organisations.
Thirty minutes, plus a written summary of your options.
No commitmentQuoted up front, only when we can't price the work accurately from the call.
One-off, as neededQuoted up front, only for what our existing components don't already cover.
One-off, as neededHosting, monitoring, error handling, support, and configuration. The entry price covers up to two Xero organisations.
No usage charges · No minimum termCustom dashboards are an optional add-on, quoted alongside your build. There is no minimum term on the monthly fee, so you can cancel any time before your next billing date.
One client came to us holding a $20,000 quote for a bespoke build. On our platform, every customisation they needed came to $5,720 including tax.
About 70% less for the same outcome.
One client's figures. Our total covers every customisation they needed and includes tax. The monthly fee then covers the hosting, monitoring, and support that a bespoke build leaves you to arrange yourself.
Testing in three weeks , not next quarter.
Three weeks is what that project actually took to reach testing. Ten weeks is our estimate for the same scope built from scratch, where the foundations have to be written before anything can be tested.
Easy Data Sync is a managed data integration platform for businesses running Xero, MYOB, or both. The platform provides the proven components needed to build reliable integrations: authentication, scheduling, monitoring, data transformation, and CSV import. Each customer integration is built on that tested foundation. You bring the requirement, and the team builds, hosts, and manages it for you.
You name the systems to connect and what should happen to the data. The team builds a custom integration to that specification on the Easy Data Sync platform. Once live, the integration runs on a schedule or in real time, with the transformations you need already applied. The team monitors and maintains it for you.
Yes. Connecting multiple Xero organisations is one of the most common uses. Easy Data Sync can post accounting adjustments between organisations in one click, combine reporting data across organisations, and synchronise records such as contacts. This removes the manual exporting and re-keying that multi-entity businesses usually do by hand.
Zapier is a self-service tool you build and maintain yourself. Easy Data Sync is a managed service. The team builds each integration to your specification, hosts it, monitors it, and updates it when an API changes. It suits businesses that want the result of an integration without owning another technical asset.
A managed Easy Data Sync integration costs less than a bespoke build because the platform handles the parts every integration needs: authentication, scheduling, monitoring, error handling, and logging. Those are built once and battle-tested. Your integration only adds the specific business logic you need on top, which is faster to build and more reliable to run.
The scope of your integration, rather than how much data moves through it. Every integration is different, so we quote the monthly fee with the build. The entry price of $149 a month covers up to two Xero organisations. There are no usage charges, so the fee stays the same as your record volume grows.
No. The managed service is month to month. Cancel before your next billing date and the subscription ends there.
Keeping your integration running, and answering any questions you have about it. It also covers configuration changes and bug fixes. New functionality is quoted separately as build work.
No. Easy Data Sync is a managed service. The team scopes, builds, and maintains each integration for you. You describe the outcome you need in business terms, and the technical work is handled on your behalf.
Financial data must be exact, and AI models approximate rather than guarantee precision. APIs require deterministic logic: when Xero expects a specific field format, you need code that delivers it every time. Auditability matters too, because when something goes wrong you need to trace exactly what happened. Easy Data Sync uses purpose-built integrations written by engineers, tested thoroughly, with full audit trails and deterministic results.
Yes. Data is encrypted at rest and in transit using 256-bit AES, and the platform runs with 99.9% uptime and zero-downtime upgrades. Connections to Xero and MYOB use their official OAuth flows, so your login details are never shared with us. Every run is logged record by record, so you can see exactly what was read and written.
Easy Data Sync monitors every integration. If a software provider changes their API, the team is notified of the change or the resulting error and works with you to build an updated version of the integration. Maintenance is part of the managed service.
Setup time depends on the complexity of the integration and the systems involved. Standard Xero and MYOB integrations are faster to deploy than bespoke multi-system workflows. After a free chat to scope your requirements, the team can give you a timeline and a fixed quote.
Xero and MYOB are the source or destination for most of our work, and we have deep expertise in both. On the other end we can connect any system with an API, and systems with no API at all as long as they can produce a data export such as a CSV. Easy Data Sync also provides a secure API for putting data in and pulling data out. If you need a connection that does not exist yet, the team can scope and build it.
Bring us the systems that won't talk to each other. Thirty minutes, no commitment, and a written summary of your options afterwards.
Custom data integrations for businesses on Xero or MYOB. We design, build, host, and manage the integration. You stop thinking about it.
